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Staff Development Program for Supervisors

The Human Resources component of the University Libraries Mission and Strategic Plan emphasizes the development and retention of a quality staff, the need to enhance expertise in an environment of rapidly-changing technologies, and the need to improve internal communications within the Libraries. Supervisors at every level play a critical role in accomplishing these goals. Supervisors who are well-trained and consistently improve their skills can only enhance motivation and communication among our staff. With this in mind, the Libraries has a staff development program that calls upon supervisors to update and improve their supervisory skills continually. The purpose of this memo is to remind you of this program and to encourage your participation.

For purposes of this program, supervisor is defined as any individual having authority to recommend, in the interest of the Libraries, to hire, transfer, suspend, layoff, recall, promote, discharge, assign, reward, or discipline other employees...(WAC 251-01-395). "Other employees" include classified staff, professional staff, librarians, and student employees. Library administrators and managers are considered to be supervisors.

1. Supervisors who have been supervising for less than two years or are new to the University are to complete both "Role of the Supervisor and "Evaluating and Managing Employee Performance", either when they are offered by the Libraries or from UW Training and Development. The cost of the classes, if taken at UW Training and Development, will be paid by Libraries.
2. Supervisors who have been supervising in the Libraries for more than two years are to complete at least one class every other year, either offered by the Libraries or through UW Staff Training and Development. While the completion of a class every two years is required, supervisors are encouraged to upgrade their managerial and communication skills by taking a class every year. A year is one calendar year.
3. The class taken by supervisors must be appropriate for strengthening supervisory skills and should generally be taken from the clusters of classes listed in the UW Training and Development catalog under Supervisory and Management Tools, Supervisory Series, Communications. Other appropriate on- or off-campus classes may be substituted. The cost of a class taken on-campus will be paid by the Libraries. Funding for off-campus classes must be applied for through Libraries Staff Development and Training, travel funds, or a combination of the two.
4. Libraries Staff Development and Training will offer several supervisory skills classes each year so that supervisor may take appropriate classes in-house. This will also help reduce overall costs. Libraries Staff Development and Training will periodically conduct a brief survey to determine which classes supervisors would prefer to have libraries offer.
5. Each individual's program of training should be monitored by that individual's supervisor.

Questions about this program are to be addressed to Elaine Jennerich, Staff Development and Training, jenneric@u or 5-1464.

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