Health Sciences Libraries and Information Center

Box 357155, Seattle, Washington 98195-7155 Tel: (206) 543-5531 / Fax: (206) 543-3389

Updating III Course Records

Sometimes it's necessary to update a course record. This could be because you've made an error in entering it initially. Or, you could have received additional information about a course such as it being extended for another quarter or being taught by more than one instructor.

Enter the III course reserves module	From the Circulation menu: Select A > ADDITIONAL circulation functions Select C > COURSE reserves Enter your III username and password (III calls your username your initials)
Select U > UPDATE a course record	from the reserves subsystem menu. You will get the following menu: Update: R > COURSE record F > Review FILE records S > SUMMARY of all attached records K > KEY Substitution Phrases Q > QUIT Choose one (R,F,S,K,Q)
Select R > COURSE record	You'll get the following message: What COURSE record do you want to update? (RETURN if done) Record:
Enter the course	III is assuming that you want to search by III course record number. Since most of us don't have a clue about what that is, we usually search by another field. To do this, you need to enter the field code: R is for Course P is for Prof/TA Example: to search for NCLIN 410 you will need to enter RNCLIN 410. Example: to search for a course taught by John Smith, you will need to enter PSMITH, JOHN.
Look at the record	All the information for the course will display, including the item record numbers for all of the items on reserve. Fixed fields display at that top. Free text fields display below that. Commands that you can use to edit the record display at the bottom. Example: 01 BEGIN :03-28-01 03 LOCATION: hsres 05 CCODE2: 06 CCODE3: 02 END DA:06-08-01 04 CCODE1: 07 PROF/TA SHANNON, SARAH 08 COURSE NURS 410 09 COURSE NURSING 410 10 COUR NOTE SPRING 2001 11 ITEM ID i66674542:06-08-01:a 12 ITEM ID i66751408:06-08-01:a 13 ITEM ID i66751378:06-08-01:a 14 ITEM ID i66674530:06-08-01:a To modify a particular field, Key its number \| \|F > FULL Screen Editor Z > MOVE Fields M > MORE COURSE \| \|I > INSERT a Field D > DELETE a Record + > ADDITIONAL options \| \|Choose one (1-55,F,I,Z,D,M,P,R,Q,+)
To modify an existing field	Key its number and retype the information
To insert an additional course name	use I>Insert a field and R (course note) as the tag of the field At the COURSE prompt, type the course abbreviation with a space between the department and course number (e.g. NCLIN 411). If there is a section listed, do not include a space before the section letter (e.g. NCLIN 411b).
To insert additional instructors	use I>Insert a field and P (Prof/TA) as the tag of the field then enter the name of the next instructor
To insert additional course notes	useI>Insert a field and N (Course Note) as the tag of the field. If you know that there is going to be a delay in processing the material, you can write a note saying the date the request was received and the anticipated date the material will become available.
Select Q>Quit and M > MAKE changes to COURSE permanent then [return]	to exit to the main Course Reserves menu